Confidentiality policy

Definitions

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In order to allow you to fully understand the terms used in the Policy, we reproduce below some concepts that are defined by the applicable regulations and are used in this Policy.

• ” personal data ”: any information relating to an identified or identifiable natural person; an “identifiable natural person” means a natural person who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more elements specific to his physical, physiological, genetic, mental, economic, cultural or social identity;
• ” treatment ”: any operation or set of operations carried out or not using automated processes and applied to personal data or sets of data, such as collection, recording, organization, structuring, preservation, adaptation or modification, extraction, consultation, use, communication by transmission, dissemination or any other form of provision, reconciliation or interconnection, limitation, deletion or destruction;
• ” responsible for the treatment ”: the natural or legal person, public authority, service or other body which, alone or jointly with others, determines the purposes and means of processing; where the purposes and means of such processing are determined by Union law or the law of a Member State, the controller may be designated or the specific criteria applicable to his designation may be provided for by Union law or by the law of a Member State;
• ” subcontractor ”, the natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.

For more information, you can consult the following texts:

• Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data;
• Law No. 78-17 of 6 January 1978 relating to information technology, files and freedoms;

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What data does KEEMIA process in its capacity as data controller?

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KEEMIA acts as data controller in connection with the processing of personal data collected on the site and via the form that you have completed, and the exhaustive list of which you will find below:

• Your identification data: Name, First name;
• Your email address;

This status of “data controller” means that the purposes and essential means of the treatments implemented with your personal data are determined by KEEMIA.

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For what purposes are the data processed by KEEMIA used and on what basis?

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KEEMIA may need to collect certain information about Users.

KEEMIA respects the privacy of Users, and all personal data that the User may transmit to the Site is subject to the provisions of Law No. 78-17 of 6 January 1978, known as “Informatics and Freedoms”.

In some cases, KEEMIA may also have to use the data collected in the context of professional communications.

The person responsible for processing this data is the KEEMIA Communication Manager.

The purpose of the Site is in particular, and without this list being exhaustive, to contact Users for various information topics or answers to Users' questions.

The purpose of collecting personal data through the various forms on the Site is to:

• Recontact the people who left their contact information
• ensure commercial follow-up of companies interested in our services
• With your consent, send you KEEMIA newsletters by email.

By submitting the form and ticking the consent checkbox on the form, the User expressly consents to the processing of personal data for the purpose of managing the commercial relationship.

The data collected on the Site is intended for KEEMIA's Communication Department.

KEEMIA does not collect any personal data about the User, except those that the User has voluntarily recorded.

Some of the information requested, marked by an asterisk, is necessary to process User requests. Other information, the provision of which by the User is optional, is intended to better know Users and to improve the quality of the service offered to them.

If the User does not respond to the requested and mandatory information, KEEMIA will not be able to send him the information requested.

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How long is your personal data stored for?

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Your personal data is stored for a period of time depending on the purposes of the collection, namely: (i) 3 years for commercial prospecting, (ii) 10 years for contractual and legal obligations. For the management of newsletters, your data is stored until you receive an objection from you to the consent you have given us.

KEEMIA pays particular attention to destroying or anonymizing personal data that is no longer necessary for the purposes for which they were collected.

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Who are the recipients of your personal data?

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In order to ensure the proper functioning of the website and to assist KEEMIA in pursuing the above purposes, KEEMIA relies on products and services implemented by specialized service providers. In this context, your personal data is also processed by these specialized service providers (legally qualified as “subcontractors”), acting only on instructions from KEEMIA. These subcontractors do not determine the purposes and essential means of the processing carried out with your personal data: they process your personal data only on behalf of KEEMIA.

Certain hardware and information related to your device may also be transferred to GOOGLE in the United States for the exclusive purpose of using the reCAPTCHA mechanism.

In order to protect your personal data, KEEMIA only uses subcontractors who offer robust security and compliance guarantees. A legal act systematically regulates the relationship between KEEMIA and its subcontractors.

In order to provide you with services, it is sometimes necessary to share your personal information in other countries. This may include all countries in the European Union, as well as Iceland, Liechtenstein, and Norway (collectively referred to as the EEA) based on an adequacy decision. In the absence of an adequacy decision or appropriate guarantees outside the EEA, we will ensure that the transfer is in accordance with the data protection laws of the destination country and that all personal data is secure.

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What about data protection?

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KEEMIA has implemented appropriate security measures to ensure that your personal data is not accidentally lost, used or accessed in an unauthorised manner, altered or disclosed. Additionally, we restrict access to your personal data to only employees, agents, contractors, and other third parties who need that data to do their jobs. They will only process your personal data in accordance with our instructions and are required to respect confidentiality.

KEEMIA has also put in place procedures to deal with any alleged personal data breach and we will notify you and any competent supervisory authority where required by law.

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What are your rights regarding the processing of your personal data?

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You have the right (in the circumstances and under the conditions, and subject to the exceptions set out in any applicable law) to:

• Request access to the personal data that we process about you: this gives you the right to know if we hold personal data about you and, if so, to obtain information about and a copy of that personal data.
• Request the correction of your personal data: this gives you the right to have your personal data corrected if it is incorrect or incomplete.
• Oppose the processing of your personal data: this gives you the right to ask KEEMIA to stop processing your personal data.
• Request the deletion of your personal data: this gives you the right to request the deletion of your personal data, even when this personal data is no longer necessary for the achievement of the purposes.
• Obtain from us, without undue delay, the correction of inaccurate personal data concerning you.
• Receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format and transfer this data to another data controller. You can exercise your rights by contacting KEEMIA at the following address: dpo@keemia.fr. As part of the exercise of your rights, KEEMIA may ask you to provide a document supporting your identity.

Each User may also exercise these rights at any time by sending a postal letter to the following address:

KEEMIA — DPO
11 bis rue Rabelais
93100 Montreuil

If, despite our commitment and efforts to protect your personal data, you believe that your data protection rights have been violated, you have the right to file a complaint at any time with the competent supervisory authority in your region. However, we encourage everyone to contact KEEMIA first to resolve any complaint.

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Cookie Management Policy

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Does KEEMIA use cookies on its website?

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The purpose of this “Cookie Management Policy” is to explain to you how KEEMIA and its partners deposit and/or use data from cookies and other tracers. It also allows you to control their use. KEEMIA is committed to the proper processing of your data and in this respect takes all the necessary precautions to ensure that your data is treated securely and in accordance with the regulations in force.

As part of the use of the KEEMIA Website, information relating to the navigation of your terminal (computer, connected TV, tablet, smartphone, etc.) may be recorded in “Cookies” files, deposited on your terminal by:

• KEEMIA, SASU registered under number 341 907 236, whose head office is 11 Bis Rue Rabelais, 93100 MONTREUIL, as well as by its partners.

This policy allows you to find out more about the origin and use of this browsing information and your rights concerning it, in particular your right to object.

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What is a cookie?

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A cookie is a small computer file, a tracker, deposited and read, for example, when consulting a website, reading an email, installing or using software or a mobile application, regardless of the type of terminal used (computer, connected TV, smartphone, e-reader, video game console connected to the Internet, etc.). These cookies are stored on your terminal and allow information to be stored. The data stored through cookies may in particular concern the number of pages visited, the language chosen, the city where the IP address connecting to the website is located, the frequency and recurrence of visits, the duration of the visit, the browser, the operator or the type of terminal from which the visit is made.

Only the issuer of a cookie can read or modify the information contained in it.

As part of this “Cookie Management Policy”:

• The term “cookie” means all the tracers deposited or read when consulting and using the KEEMIA website. This includes http cookies, “flash” cookies, tags also called “invisible pixels” and “web bugs”, scripts or even the result of the fingerprint calculation in the case of “fingerprinting”;
• This “Cookie Management Policy” applies regardless of whether cookies allow KEEMIA and/or its partners to process personal data or not.

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What are the main regulations governing the deposit and use of cookies?

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Several European and national texts regulate the use and deposit of cookies. Although not exhaustive, the purpose of this list is to enable you to inform yourself about the main applicable regulations, and if necessary, to allow you to access and read these regulatory texts.

• Directive 2002/58/EC of the European Parliament and of the Council of 12 July 2002 concerning the processing of personal data and the protection of privacy in the electronic communications sector (Directive on privacy and electronic communications) as amended by Directive 2009/136/EC of the European Parliament and of the Council of 25 November 2009 amending Directive 2002/22/EC on universal service and users' rights relating to electronic communications networks and services;
• Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”). The aim of this European regulation is to ensure a consistent and high level of protection of natural persons and to remove obstacles to the flow of personal data within the European Union. However, it leaves room for manoeuvre to the Member States of the European Union to specify its rules;
• Law No. 78-17 of 6 January 1978 relating to information technology, files and freedoms. This French law incorporates the main principles of the abovementioned regulation while providing for rights and obligations specific to France in terms of the protection of personal data, in accordance with the room for manoeuvre opened by the above-mentioned regulation. It is also this law that provides for the missions and powers of the CNIL, the National Commission for Informatics and Freedoms;
• Deliberation No. 2020-091 and No. 2020-092 of 17 September 2020 repealing Deliberation No. 2019-093 of 4 July 2019 adopting guidelines relating to the application of article 82 of the amended law of 6 January 1978 to read or write operations in a user's terminal (in particular to cookies and other tracers).

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What are the cookies used and placed on the Website for?

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The cookies deposited and used through the Website have several purposes. In order to allow you to understand their usefulness and to control their use, we group cookies according to the purposes explained below:

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Operational cookies

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The purpose of these cookies is to allow or facilitate electronic communication (detection of connection errors, identification of connection points, website security, etc.) or to provide online communication services at your express request (screen display preferences, storage of information entered in forms, access to your user account, etc.).

In accordance with the regulations in force, these operating cookies are used and/or deposited without requiring your prior consent. However, you can block and/or delete them using your browser settings. As a result, your user experience as well as the security of your browsing may be degraded. Likewise, some pages and functionalities of the Website may be inaccessible.

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Audience measurement cookies

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The purpose of these cookies is to analyze the traffic and use of the Website, to better understand how the Website is used and to be able to improve your browsing and use experience.

In particular, these cookies can process data relating to the pages visited, the content viewed, the length of time during which the pages are visited, the browser you use to visit these pages, etc.

The use and storage of these cookies is subject to obtaining your consent.

Google Analytics
_ga (Non-essential)

Google Analytics cookie used to track the user's navigation.

Hubspot

__hs_initial_opt_in, __hs_opt_out (Non-essential)

Hubspot cookie used to remember your cookie preferences after you have interacted with the Hubspot cookie consent banner.

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Which KEEMIA partners can use information and data from cookies?

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Third parties are authorized by KEEMIA to deposit and/or use cookies through the Website. Cookies from these third parties perform various functions:

• On the one hand, allow KEEMIA to offer you the services of the Website, using technologies developed by third parties;
• On the other hand, may sometimes allow these third parties to collect information and data relating to your browsing on the Website, within the limits of the purposes defined above.

When these third parties process personal data resulting from data collected through the Website, they act on their own behalf in their capacity as data controller and/or as joint data controllers with KEEMIA.

The exhaustive list of third parties that can process data and information from cookies deposited and/or used through the Website is available in the “Cookie owner” column in the tables above, listing all cookies deposited and/or used on the Website.

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How long is the data collected through cookies processed for?

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For the sake of good understanding, a distinction should be made between:

• The lifespan of cookies; and
• The duration of processing of data and information collected through cookies.

The lifespan of a cookie is the duration during which a cookie will produce its effects from the moment it is deposited on your terminal. This duration is not automatically extended during new visits to the Website. This duration is defined for each of the cookies used and/or placed on the Website. You can find this duration in the “Validity period of consent” column in the tables above, listing all the cookies deposited and/or used on the Website.

The processing time of the data and information collected through cookies corresponds to the duration during which KEEMIA and/or the partners holding cookies may be required to use the data and information collected through cookies within their information systems. Once the lifespan of a cookie has expired, the data and information collected through it can still be used. The data and information collected through cookies via the Website are stored for a maximum of twenty-six (26) months.

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How can I manage the storage and use of cookies?

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During your first visit from a terminal to the Website, you are offered to consent or refuse the deposit and/or use of certain cookies, thanks to the display of a dedicated information banner. In case of express acceptance on your part, you consent to the use of cookies on your terminal. In case of refusal or lack of response, cookies subject to consent are not stored and/or used on your terminal.

We inform you that, in accordance with the regulations, cookies intended to allow or facilitate communication or necessary for the provision of a service that you have requested are not subject to your consent.

In addition to the choice made during your first visit from a terminal to the Website, you can modify these choices at any time, using the mechanisms described below.

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Setting up your internet browser

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Browsers offer numerous settings that allow users to express cookie choices. Regardless of their purpose, you can allow, block or delete cookies placed on your terminal by configuring your browser options. For the most common browsers, you will find instructions via the following links:

• Microsoft Edge
• Chrome
• firefox
• Safari

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Third-party opposition platforms

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Several platforms of advertising professionals also offer you the possibility of refusing or accepting cookies used by the companies that are members of them. For example, the digital advertising professionals grouped within the European Digital Advertising Alliance (EDAA) publish the “Your online choices” site allowing you to control and define your preferences in terms of behavioral advertising:

http://www.youronlinechoices.com/fr/controler-ses-cookies/

These centralized mechanisms do not block the display of advertisements but only prevent the use of data from cookies to personalize the display of these advertisements.

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To find out more and exercise all of your rights in connection with the processing of personal data

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Cookies deposited and used through the Website may result in the collection and processing of personal data. If you wish to obtain more information on how KEEMIA processes your personal data, we invite you to visit our Personal data protection policy.

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